Have documents that need to be use in a foreign country?

If so, an Apostille is the perfect solution for you! An Apostille is a specialized certificate that is attached to your original documents. It authenticates the signature of a public official on your documents for use in another country meaning fewer delays and complications with the country your documents are intended for as they have already been verified.

The Process

Let us at The Notary Gal take the stress and hassle away from you! We will handle everything from start to finish.

As your Apostille Coordinator we will facilitate the authentication and/or legalization process of your documents. This includes:

  1. Collect your documents from a place of your choice (mail-in option available).

  2. Notarize your document (if needed).

    Note: If utilizing mail-in option please make sure your documents are notarized prior to being mailed to us.

  3. Review your documents before taking them to be authenticated and acquiring the certificate from the relevant authority or government institution.

  4. Once complete deliver your documents to a place of your choice (mail-in option available).

The importance and security of your documents is our top priority. You can rest assure that this process is 100% safe and secure. If you have any questions about our service, you can contact us and one of our associates will be happy to assist.

Embassy and Consulate Legalization

Certifying and legalizing documents for countries who are non-members of the Hague Apostille Convention require additional steps to complete.

These additional steps include:

  1. State certification

  2. US Department of State certification (if required)

  3. Embassy or Consulate legalization

These three steps are commonly referred to as the “Legalization Process“.

The process of legalizing your documents will depend on the type of documents you have, the US state your documents originate from, and the Country requesting your documents.

Apostille Services | The Notary Gal | Legalization & Certification

Documents that may require an apostille or authentication in order to be legally eligible for use in another country:

  • Affidavit

  • Articles of Incorporation

  • Articles of Organization

  • Bylaws

  • Certificate of Good Standing

  • Certificate of Status

  • Letter of Authorization

  • Power of Attorney

  • Trademark

  • Adoption Paperwork

  • Background Check

  • Birth Certificate

  • Death Certificate

  • Marriage Certificate

  • Grant Deed

  • Power of Attorney

  • Purchase Agreement

If you are transferring any public documents between countries, an apostille will validate the notary seal so it can be accepted by a foreign country. You would need an apostille so that your documents can be recognized in foreign countries which are members of the 1961 Hague Apostille Convention.

Hague Convention Countries 2021

 

  • Albania, Argentina, Armenia, Australia, Austria

  • Bahamas, Belarus, Belgium, Belize, Bosnia and Herzegovina, Brazil, Bulgaria, Burkina Faso

  • Canada, Chile, Colombia, Costa Rica, Croatia, Cyprus, Czech Republic

  • Denmark, Dominican Republic

  • Ecuador, El Salvador, Estonia

  • Fiji, Finland, France

  • Georgia, Germany, Greece, Guatemala

  • Honduras, Hong Kong, Hungary

  • Iceland, Ireland, Israel, Italy

  • Japan

  • Latvia, Lithuania, Luxembourg

  • Macau, Macedonia, Malta, Mauritius, Mexico, Moldova, Monaco, Montenegro

  • Netherlands, New Zealand, Nicaragua, Norway

  • Panama, Paraguay, Peru, Poland, Portugal

  • Republic of Korea, Romania

  • Saint Kitts and Nevis, San Marino, Serbia, Singapore, Slovakia, Slovenia, South Africa, Spain, Sri Lanka, Sweden, Switzerland

  • Trinidad and Tobago, Turkey, Turkmenistan

  • Ukraine, United Kingdom, United States of America, Uruguay, Uzbekistan

  • Venezuela

  • Zimbabwe