What is a Notary Certificate's Venue?

Nearly every sort of notarial certificate, including jurats and acknowledgments, has a part designated specifically for the act's venue, and notaries public are expected to know and understand hundreds of industry-related terminology, one of which is "venue." You must know how to properly complete this section whether you are new to the profession or not; otherwise, the notarial act may be declared invalid.

The venue is the part of a notarial certificate that describes where the notarization took place, and it's normally in the format "State of ___, County of___". The location may appear trivial, yet it is crucial. Notaries have a limited jurisdiction in which they can conduct notarial functions. A notary's jurisdiction is usually confined to the state in which they are appointed. Some states allow notaries to notarize papers that will be used or recorded in their state.

Here is a sample Venue:

State of ______
County of ______

The notary fills in the county name, which is usually left blank. The county name may be pre-filled by some lenders. If the notary will not be signing in that particular county, this can be a problem. Signings are sometimes transferred to different counties.

The venue is important because it verifies that the notary had the authority to perform the notarial act in the area where it was performed. In a notarial certificate, this information must always be correct. Notaries, on the other hand, frequently face difficulties when the preprinted venue on the notarial certificate does not correspond to the location where the notary is actually located at the time of the notarization.

The venue is important because it verifies that the notary had the authority to perform the notarial act in the area where it was performed. In a notarial certificate, this information must always be correct. Notaries, on the other hand, frequently face difficulties when the preprinted venue on the notarial certificate does not correspond to the location where the notary is actually located at the time of the notarization.

The venue listed at the top of an affidavit must be the location where the notarization will take place. Because an affidavit is a notarized certificate in and of itself, the venue must reflect the notary's location, even if the affidavit deals with actual property.

On concerns of jurisdiction, always examine your state's laws.

People enter into contracts for a variety of purposes, including purchasing, selling, or giving services. Contracts involve important agreements that both parties must adhere to. However, there are times when one of the contractual parties is forced to deal with legal issues as a result of one crucial feature that is often overlooked: notarization. Is notarization necessary for the contract to be valid? While simply signing a contract binds a person to an agreement, even if consent components are included, a contract with the signatures of contracting parties may not be sufficient.

Because it changes a private document into a public instrument, notarization has legal implications for the contract. Because notarization is a strong indication of the document's legitimacy, contract agreements are enforceable once the document is notarized. Basic procedures must, however, be followed when notarizing documents. When a document is notarized, it becomes admissible in court as tangible proof. Notarization also protects legal papers and contracts from fraud. Powers of attorney, medical records, sworn declarations, affidavits, deeds, wills, and trusts are among the documents that frequently require notarization.

It is stated under Section 1 of Public Act No. 2103, known as the Notarial Law, “If the acknowledgment is made before a notary public or an authority lawfully authorized by country law to take acknowledgments of instruments or documents in the place where the act is performed, the instrument or document will be regarded authentic. The notary public or officer accepting the acknowledgment must attest that the person acknowledging the instrument or document is someone he knows and that he is the same person who completed it, and that it is his free act and action. If he is required by law to keep a seal, the certificate must say that he does not.”